Doc Shop

How To Find Your HR Letter or HR Template

Our signature Enter | Engage | Exit approach has been designed to help you find what you need.  HR is about the relationship between an employer and it’s employees.  In this relationship we see three keys stages: meeting (Enter); working with each other (Engage); and parting (Exit).

At different stages in any relationship you will experience different things; likewise in HR at different stages you will need different things.  We believe HR has three key relationship stages: Enter, Engage and Exit.

ENTER
Here in the Enter stage, you will find all of our documents relating to the early stages of the employment relationship.  In other words looking for staff (Recruitment & Selection) hiring staff (Contracts) explaining the rules (Handbooks & Policies) and the early days (Probation).

ENGAGE
Here in the Engage stage, you will find all of our documents relating to the main part of the employment relationship i.e. getting to know each other and working together.  It is about engaging with employees to get the best relationship (Performance Management) but also dealing with difficult issues (Capability, Disciplinary and Grievance).

EXIT
Here in the Exit stage, you will find all of our documents relating to the end of the employment relationship.  In other words saying farewell (Resignation and Retirement) making reductions (Redundancy) and saying goodbye (Dismissals and Absent With Out Leave).

Still not sure which HR letter or template you need?

Then start with your situation in your business and the challenge you face right now.  It is probably in one of the following categories:

  • First Time Employers
    • Go to the Enter section of the Doc Shop
  • Handling Performance Problems
    • Go to the Engage section of the Doc Shop
  • Ending the Relationship
    • Go to the Exit section of the Doc Shop

Product List

List of Products


Letter – Accept Resignation With Disciplinary Pending
Letter – Invite To Exit Interview
Letter – Accept Written Resignation With Notice
Letter – Accept Written Resignation With Immediate Effect
Letter – Accept Verbal Resignation With Notice
Letter – Accept Verbal Resignation With Immediate Effect
Letter – Acknowledge Verbal Resignation
Guide – Performance Mgt. which policy to use
Checklist – Listening Skills
Performance Management Bundle
Template – Performance Improvement Plan (PIP)
Template – Accompaniment Waiver Form
Disciplinary Bundle
Letter – For Employee to Raise a Formal Grievance
Letter – Invite to grievance meeting
Letter – Outcome of grievance meeting
Letter – Invite to grievance appeal meeting
Letter – Outcome of grievance appeal meeting
Template – Grievance Investigation Record
Guidance – Grievance Investigation Guidance
Template – Grievance Meeting Agenda & Manager Notes
Grievance Bundle
Template – Self Appraisal Record
Template – Full Appraisal Record
Letter / Email – Cover for Appraisal Forms
Guidance – Conducting Performance Appraisals
Guidance – Capability reviews
Capability Bundle
Letter – Suspension pending disciplinary investigation
Letter – Reinstate after suspension no case to answer
Letter – Invite to disciplinary meeting
Letter – Invite to disciplinary appeal meeting
Letter – Outcome of disciplinary meeting – verbal warning
Letter – Outcome of disciplinary meeting – first written warning
Letter – Outcome of disciplinary meeting – final written warning
Letter – Outcome of disciplinary meeting – dismissal
Letter – Outcome of disciplinary appeal meeting
Letter – Rearranging disciplinary meeting
Letter – Rearranging disciplinary appeal meeting
Template – Disciplinary Investigation Record
Guidance – Disciplinary Investigation Guidance
Template – Disciplinary Meeting Agenda & Manager Notes
Letter – requesting medical exam and report (ongoing absence)
Letter – requesting medical exam and report (ongoing condition)
Letter – Authority for Employer to Access Medical Report
Letter – Invite Employee To Discuss Medical Report
Letter – Confirming return to work arrangements
Guide – How to measure attendance
Return to Work Form
Checklist – Managing Sickness Absence
Absence Bundle
Letter – Invite to 1st Capability Meeting
Letter – Outcome of 1st Capability Meeting & 1st Formal Warning
Letter – Invite to 2nd Capability Meeting
Letter – Outcome of 2nd Capability Meeting & Final Written Warning
Letter – Invite to Capability Dismissal Meeting
Letter – Dismissal at end of Capability Procedure
Letter – Confirm alternative employment under Capability
Letter – Invite to Capability dismissal appeal meeting
Letter – Outcome of Capability dismissal appeal meeting
Template – Health and Safety Policy Statement
Template – Holiday Policy and Procedure
Template – Individual Grievance Procedure
Template – Induction Policy
Template – Maternity Policy (statutory)
Template – Recruitment Policy
Template – Shared Parental Leave Policy
Template – Probation Policy
Template – Redundancy Policy and Procedure
Sample – Company Rules
Template – Social Networking Policy
Template – Time Off In Lieu (TOIL)
Template – Unauthorised Absence Policy
Template – Whistle-blowing Policy
Template – Contract permanent part-time
Template – Contract temporary full-time
Template – Contract temporary part-time
Template – Contract casual
Template – Contract fixed-term full-time
Template – Contract fixed-term part-time
Letter – Cover for issuing contract to new employees
Letter – Variation of T&Cs for new contract
Checklist – Contract issue/variation
Contracts Bundle
Template – Absence and Leave Categories (for handbook)
Template – Absence Notification and Attendance Policy
Template – Bullying and Harassment Policy
Template – Computer, Email and Internet Policy
Template – Disciplinary Rules and Procedure
Template – Dismissal Policy – General
Template – Equal Opportunities Policy
Template – Grievance Policy and Procedure
Template – Interview assessment score sheets
Template – Candidate feedback report
Checklist – Recruitment admin
Recruitment Bundle
Letter – Invite to probation review meeting
Letter – Invite to probation dismissal meeting
Letter – Dismissal at end of probation
Letter – Confirm employment at end of probation
Letter – Invite to probationary dismissal appeal meeting
Letter – Outcome of probation dismissal appeal meeting
Letter – Extension of probation period
Template – Probation Period Review Form
Guidance – Probation reviews
Probation Bundle
Template – Contract MASTER TEMPLATE
Template – Contract permanent full-time
Letter – Speculative enquiry response
Letter – Position on hold
Letter – Position no longer required
Letter – Missed deadline
Letter – Unsuccessful after shortlisting
Letter – Unsuccessful after shortlisting (internal applicant)
Letter – Invite to interview (basic)
Letter – Invite to interview (advanced)
Letter – Unsuccessful after interview
Letter – Unsuccessful after interview (internal applicant)
Letter – Unsuccessful after interview (first reserve)
Letter – Application withdrawn
Letter – Failed to attend interview
Template – Application form
Template – Pre-employment reference request
Template – Applicant information (application stage)
Template – Applicant information (presentation stage)
Template – Shortlisting matrix
Template – Shortlisting session file-note
Template – Interview guidelines for panel
Enter

Enter

Handbooks, Policies, Probation, Recruitment, Selection and Staff Contracts.

Engage

Engage

Absence Management, Disciplinary, Grievance, Performance Management.

Exit

Exit

Absence With Out Leave, Dismissal, Redundancy, Resignation and more.